Lim Wei Ming ·
Preparing an application file for review in Ipoh
How to box paper packs, name scans, and book a drop-off at Regat Dato Mahmud so the first day of an engagement is not spent unpacking.
We work from 35 Regat Dato Mahmud. Paper still arrives. Scans arrive more often. Mixed rooms are the slowest.
For paper: one file per proposal, in proposal-number order, in a box we can lift. Remove binder clips that rust. Do not send originals you cannot replace unless the engagement letter says we are taking custody, in which case we issue a receipt and keep the box in a locked cabinet.
For scans: one PDF per application, filename equal to the proposal number, no password unless you send the password in a separate message. Medical images should be readable at 100 percent zoom. A photograph of a form on a car seat is not a scan.
Book the drop-off. The office is not a counter. Someone will be here to count the files with you. That count is the number we audit. Files that appear later are a variation, and variations are written down before we open them.